Administration and Clerical Careers | Government Manitoba

The Manitoba government offers diverse roles in administration and clerical fields, essential for maintaining the efficiency of its departments and agencies. From managing documentation to handling customer service and office tasks, these positions are perfect for individuals aiming to launch or advance their careers in public service, with plenty of opportunities for growth and development.

Overview of Administration and Clerical Job Opportunities

Administration and clerical positions in the Manitoba government span various departments, including health, education, finance, and natural resources. These roles support the day-to-day operations of government offices and ensure efficient service delivery to the public. Common duties in these roles include:

• Managing office communications (phone, email, mail)
• Organizing and maintaining files and records
• Assisting in scheduling meetings and events
• Data entry and report generation
• Processing forms and handling customer inquiries
• Administrative support for higher-level staff and managers

Administration and clerical jobs are suitable for individuals with strong organizational, communication, and multitasking skills. These positions can range from entry-level to more senior administrative roles.

Salaries for Administration and Clerical Jobs in Manitoba Government

Salaries for administration and clerical roles in the Manitoba government are competitive, with benefits like healthcare, pensions, and paid leave. Pay varies by responsibility, experience, and job classification.

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Here is a general salary range for administrative and clerical positions in Manitoba government roles:

• Entry-Level Administrative Assistant/Clerk: CAD 35,000 – CAD 45,000 per year
• Senior Administrative Assistant: CAD 45,000 – CAD 55,000 per year
• Office Coordinator/Manager: CAD 50,000 – CAD 65,000 per year
• Executive Assistant/Administrative Officer: CAD 55,000 – CAD 70,000 per year

The specific salary may vary depending on factors such as job location, qualifications, and experience. Government employees typically also receive annual pay raises and cost-of-living adjustments.

Requirements for Administration and Clerical Jobs in Manitoba Government

While the requirements for administration and clerical positions vary depending on the level of the role, there are several common qualifications and skills that candidates should have:

1. Education

• Minimum Requirement: Most administration and clerical positions require a high school diploma (Grade 12) or equivalent.
• Preferred Education: Some roles, especially more senior administrative positions, may prefer candidates with a post-secondary diploma or certificate in office administration, business management, or a related field.

2. Work Experience

• Entry-Level Positions: No prior experience may be required for some entry-level administrative or clerical roles, but having 1-2 years of office work or customer service experience is beneficial.
• Mid-Level/Senior Roles: For higher-level positions such as office coordinators or executive assistants, candidates are typically expected to have 3-5 years of relevant experience in administrative support, office management, or a related field.

3. Skills

• Organizational Skills: Strong ability to manage time, prioritize tasks, and handle multiple responsibilities simultaneously.
• Communication Skills: Excellent written and verbal communication skills are essential, as administrative staff interact with the public, government officials, and colleagues regularly.
• Computer Literacy: Proficiency in common office software such as Microsoft Office (Word, Excel, PowerPoint) and email management systems is crucial. Some roles may require experience with database management or specialized government software.
• Attention to Detail: Administrative roles often involve managing important documents, scheduling, and handling sensitive information, so attention to detail is vital.
• Customer Service Skills: Strong interpersonal skills and a service-oriented attitude are important, particularly for roles that involve interacting with the public or assisting colleagues.

4. Bilingualism

• Bilingualism (English and French): Proficiency in both English and French is often a significant advantage for government administrative roles, especially those that involve direct interaction with the public or positions in bilingual offices.

5. Certifications

• Not Always Required: While formal certifications are not always necessary, additional training in office management, secretarial services, or relevant software can strengthen an application and improve chances for career advancement.

How to Apply for Administration and Clerical Jobs in Manitoba Government

Applying for administration and clerical positions in the Manitoba government follows a structured process:

1. Search for Job Openings

Visit the official Manitoba Government Job Opportunities portal, where all government job openings are posted. You can filter by job category, location, and job type to find suitable administration and clerical roles. Manitoba Government Job Portal

2. Review Job Descriptions

Carefully review the job postings to ensure that you meet the qualifications and skill requirements. Take note of application deadlines and any required documentation (resume, cover letter, references).

3. Prepare Your Application

• Resume: Tailor your resume to highlight relevant administrative skills, experience, and qualifications.
• Cover Letter: Write a clear and concise cover letter explaining your interest in the position and how your skills and experience match the role’s requirements.
• Documentation: Be prepared to submit any necessary documentation, such as references, certificates, or proof of education.

4. Submit the Application

Most government job applications are submitted online through the Manitoba government’s job portal. Follow the instructions provided on the job listing to upload your resume, cover letter, and any other required documents.

Interview Process for Manitoba Government Clerical and Administrative Jobs

If your application is shortlisted, you will be contacted for an interview. Here are some tips for preparing:

• Types of Questions: Expect questions related to your organizational skills, communication abilities, experience with office software, and how you handle multitasking or problem-solving in a busy environment.
• Skills Test: Some positions may require an assessment of your computer proficiency, typing speed, or ability to use specific software applications.
• Confidence: Highlight your experience working in teams, managing tasks, and interacting with the public or colleagues in a professional setting.

Final Thoughts & Mode of Application   

Choosing a career in administration and clerical work with the Manitoba government provides stability and fulfillment. Perfect for those skilled in organization, communication, and multitasking, these roles offer competitive pay, benefits, and room for advancement. It’s an excellent career path for individuals dedicated to contributing to public service.